![]() Once toggled, Canary auto-encrypts your email. When composing an email, you can toggle the SecureSend switch right in the composition window. PGP would require your recipient to have encryption keys setup to read your encrypted email - a tedious, albeit secure workflow. In the past, you could manually encrypt your email via PGP. ![]() How SecureSend WorksĬanary has long had encryption features. Canary Mail of course made that list, but SecureSend is a new feature that may well put the app at the top of the list for those folks looking for a more secure way to send email. We previously looked at Canary Mail as part of our look at the best email apps for iPhone and iPad and Mac. SecureSend also has revocation features, enabling you to revoke access to an email or attached files after a certain amount of time, or if the email security has been breached. Canary recently debuted SecureSend, a smart encryption feature that secures your email and attached files. I’ve been working with Canary Mail over the last few weeks to better secure my email workflow. If hacked, files you’re sending back and forth have a chance of falling into the wrong hands. If unencrypted, there’s a chance prying eyes can find the email. Obviously, sending documents and other private information over general email comes with its share of risks. It took more than five minutes to simply download the documents to my Mac and required password creation and storage to ensure I can properly access those documents again in the future.īut then, if the bank feels it’s necessary to secure their documentation in this manner, there’s likely a strong reason behind their intentions. The whole document delivery workflow seemed so secure, it was almost annoying. Finally, each document (all PDFs) were locked behind the same password I had created for the account. Once created, I could then log into the portal and download the documents. The email had a link that took me to a secure portal where I had to create an account with a password. In these days when an accidental data breach can expose you to steep fines, every SMB ought to be concerned about email security – and this add-in is a great solution.I recently received an email from the bank filled with documents I was to save and store. We found SafeSend simple to roll out and refreshingly easy to manage. These can be used to trigger encryption using a separate security product such as Mimecast and Proofpoint – or you can use X-headers in conjunction with Exchange transport rules to verify that users have SafeSend installed. SafeSend also gives you the option of adding X-headers to emails. You can set a custom action for each rule, so for some types of data you could require explicit confirmation from the sender, while other content might be completely blocked. If a user’s email triggers one of your DLP rules, they’ll be presented with details of the sensitive content and the detection rules that it triggered. To ensure nothing slips through the net, SafeSend scans not only the text of outgoing emails but also attachments in various formats, including PDFs, Office attachments and ZIP archives. These are extremely versatile as you can create multiple rules to detect specific strings, credit card numbers and even regular expressions. In addition, you can, of course, customise SafeSend’s DLP policies. More advanced options let you do things such as limiting the number of message recipients, detecting bulk emails and adding custom footer messages. ![]() Some of these are simple controls, such as preventing users from removing SafeSend, adding extra safe domains and deciding whether to enable the “Select All” tickbox. This process can be a little time-consuming, but that’s only because the SafeSend GPO has over 150 options to configure. SafeSend provides ADMX/ADML files for deployment on your domain controller with these copied across to the PolicyDefinations folder on our Active Directory server, we were able to create a customised SafeSend GPO for all authenticated users. If something’s not right, you can remove any unwanted recipients before sending, or reopen the message for further editing.Ĭentral management is just as easy. That might sound a little intrusive, but the dialog is clean and simple, showing all the email’s recipients (including those in the “Cc:” field) with a tickbox next to each one. Once this is done, any attempt to send a message outside of the organisation will bring up a confirmation prompt. Users just need to be advised that the first time they load Outlook, SafeSend will pop up a message to confirm their internal email domain.
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